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VACANCY | Head of Academy Recruitment

9 October 2018

Job Title: Academy Head of Recruitment
Reporting to: Academy Manager
Location: Rotherham United Football Club Academy

Hours of Work: 25 hours

Salary meets minimum wage

- Recruit (and identify via the relevant age group recruitment co-ordinators) players of required quality to represent the Academy therefore to recruit, organise and manage a team of local scouts to support the Academy and Youth Development Programme at all levels.

- Maintain and enhance the local, regional and any national scouting networks to fulfil the above criteria.

- Ensure that scouts report back to the club with quality and in an efficient manner and maintain all such documentation - including uploading information onto the PMA database.

- Ensure that the required recruitment data is produced for EPPP inspection/audit.

- Assist scouts working with the U9-18 age groups by providing scout education and making available other training to enhance their skills and knowledge for their jobs.

- Maintain and develop strong links with schools, districts, counties, and international associations, as well as junior leagues.

- Ensure with the Lead Phase Coach that the correct procedure is carried out for trialists.

- Be available to scout for players wherever and whenever the Academy Manager can reasonably expect. This may occasionally mean overnight or longer trips and will incur travel outside the UK.

 - Produce and maintain a database of potential players from other professional football clubs at U15/16

- To Liaise with the Academy manager and develop a network of scouting contacts within the key local football leagues within travelling distance of the Rotherham United football academy in order to identify suitable players that meet the required Academy Player Profile and are considered suitable for selection into the Academy.

- To continuously monitor the recruitment process and administration ensuring that it is fit for purpose and identifying the appropriate talent. 

- To liaise with the Academy Manager to ensure that the recruitment strategy is within budget.

- To liaise with the Academy Manager to develop and organise a ‘Player Talent Identification’ programme whereby invited players can attend the Academy training/games programme during school holidays/half terms.

- To ensure the Academy Manager is informed of all trialist players attending the Academy at any time, ensuring that all relevant documentation where required (Academy Football League Rules and Regulations) is completed and filed.



Manage and oversee the Talent Identification strategy for Rotherham United by working closely with the Academy Manager

Through regular communication with Academy staff, monitor players and report their progress on a regular basis, attending the scheduled 6 weekly Academy Management Team Meeting

To actively manage scouting staff to produce the required information and documentation on players deemed suitable and capable of being considered for Rotherham United.

Oversee scouts to ensure they carry out their roles and responsibilities within the parameters of the Club/Academy Codes of Conduct and Policies and Procedures.

Organize and implement recruitment CPD


Ensure Scouts complete the relevant documentation and player profiling.

Through a programme of monitoring, ensure the recruitment process associated with excellence is maintained and continuously developed.

Be actively involved with the coaching staff in developing the requisite Rotherham United Academy Player Profile document and guide.

To provide up to date reporting of all talented players identified, the monitoring process and reporting to the Academy Manager through the 6 weekly Academy Management Team Meeting. Advise the meeting of potential Academy players, trials and games for trialists, providing specific details regarding travel, accommodation and educational needs.

Provide an input into the development of annual budgets and targets associated with Recruitment, working closely with the Academy Manager.

When required attend the Academy Technical Board meeting - to advise the meeting of potential Academy players, trials and games for trialists, providing specific details.

Provide details on potential Academy player’s information with personal details. Identify player targets and dissemination of requests for trials from correspondence, emails, telephone and other Academies release documentation.

Confirmation of fixtures to aid in Academy recruitment.

Person Specification


- Up-to-date FA Talent Identification Course

- Satisfactory DBS check

- Up-to-date Child Protection Certificate

- Three years of experience working in an Academy or Centre of Excellence with relevant age groups in coaching/recruitment

- Excellent interpersonal skills

- Availability for flexible working hours

- IT literacy


 - Professional playing experience

- FA Youth Award

- Age-specific FA Youth Course

- Coaching qualifications at UEFA ‘B’ Licence and above

- Teaching Qualification/Sports Science/Business Degree

- Experience as a line manager

- Experience as Head of Recruitment

- Experience as Youth Coach or Head of Coaching

- Additional work-related qualifications Inc. First Aid and Coaching Qualifications

- Proven experience in a similar role and highly motivated and able to demonstrate initiative

Excellent communication skills, strong report writing skills, excellent organisational skills and excellent interpersonal and networking skills

Equal Opportunities:

The post holder’s duties must be carried out in compliance with the Club’s Equal Opportunities Policy, with the Health and Safety at Work Act 1974 and subsequent Health and Safety Legislation.

Rotherham United is an equal opportunities employer and all applicants for employment will be regarded equally and will be given equal opportunities irrespective of sex, age, race, religion or belief, marriage or civil partnership, disability, sexual orientation, gender reassignment, pregnancy or maternity, ethnic or national origin.

These duties and responsibilities should be regarded as neither exclusive nor exhaustive and the post holder may be required to undertake other reasonably determined duties and responsibilities within Rotherham United Football Club, commensurate with the post without changing the character of the post. This post requires a Disclosure & Barring Service (DBS) enhanced Criminal Records Check (CRC) check with a barred list check. The applicant must be prepared to submit a CRC application if they do not hold and FA CRC Certificate. This post is exempt from the Rehabilitation of Offenders Act (1974). Information on all convictions including spent convictions must be declared, in line with the new Government Filtering System.

Please state your salary expectations when applying and complete the application form (BAME Appendix) that can be found on the Club website and return as requested to the email address supplied

Unfortunately your application may not be processed without a completed application form being returned to the Club.

Applying for the Role

Applications are to be sent via the link below

Closing date for applications: 17/10/2018

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